Digitising the Ongoing Achievement Record (Scotland)

The school has been busy over the winter months with two large e-Learning projects, one of which has been digitising the paper based placement documentation (OAR Scotland).  The OAR is a nationally agreed document and as it has been validated by the Nursing And Midwifery Council, the content cannot be changed. The Electronic Clinical Assessment Tool project lead was Senior Lecturer e-Learning and Innovation Dr Fiona Work with the digitisation work led by e-Learning Adviser Gavin Innes, working closely with Senior Lecturer Practice Learning Alison Brown and the wider Practice Education team.

In late 2015, the school purchased a system called Myprogress from MyKnowledgeMap®, a UK based company developing e-portfolio and online assessment tools.  Myprogress differs from its competitors having an off-line facility using a mobile app.

The challenge was how to learn how to use this new system quickly and create something that would be used by hundreds of students and mentors (i.e. getting it right!).

OAR-screenshot

Student view of the online system

The OAR has around 300 pages of information and forms with many of these transferred quite easily into online web pages and forms.  The most fundamental issue we came across was how do we develop a secure system for mentors that the identities of which we do not yet know?  Our solution was to deploy all the online forms to the students, just as we did with the paper copy.  Therefore, like the paper copy, the mentor would sign the forms.  However, this time they would be signing the documentation electronically using their e-mail address, which in turn sends them a secure password – one of the features that was not present on the paper OAR.

The continued expansion of the system and on-going task of administration is in the process of being handed over to Clare Smith, a Senior Clerical Assistant, who has risen to the challenge and embraced the new system.   The first small cohort of students are currently out on practice now. So we eagerly await their feedback to see what they and their mentors think of our new creation.

More information: www.rgu.ac.uk/myprogress

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